Points To Consider While Hosting Virtual Events

In the case of virtual events, there’s always a logistical problem. Let us see how to avoid these obstacles.

1. Strategize

The first thing to do is strategize any event, whether small or big, virtual, or offline. Plan everything like the objective and theme, etc.

Respond to these questions below before you plan a virtual team building events.

  • What experience do you want the participant to have?
  • Will it be a live event or on-demand or combined?
  • How do you want the content to be viewed?
  • Will it be chargeable or free?
  • Timing of the event?
  • Is registration necessary?
  • Ways you will promote it?
  • Do you wish to hire an agency?
  • Will people be able to access it later?
  • Any data you need to access?

2. Select Perfect Timing

For any event to be successful, it is important to pick the right date and timing. Ensure no other major event or holiday is clashing with your event.

If you are organizing a global event, then considering different time zones are as important for success. Try to keep such a time to get maximum participation from worldwide. Also, record the event so those who couldn’t be present can view it later.

3. Promote Your Event

Share the main attractions of your event to entice the participants. Promote your event with good content through social media, or you can even run ads.

Make full use of different social media platforms like creating events on Facebook or a countdown on Instagram. You could even use hashtags to promote your virtual team building events. Share the link to the event giving all the details.

4. Prepare For Technical Glitches

There is bound to be technical glitches in a virtual event, so be prepared for that, check your internet connections and devices, and do a trial run with the speakers.

If possible, have technical support as a backup to help participants in case of any problem as not everyone is tech-savvy.

5. Make It Comprehensive

Make the event comprehensive with the proper use of visuals, captions, contents, and audio just as it would have been in an offline event. Make it as accessible as possible. Arrange for a diverse set of speakers in case your event has speakers in it.

6. Encourage Engagement

Make your virtual team building events more engaging by encouraging the audience to interact through chats, or feedback or participating in polls and quizzes.

These are the few points you need to take into consideration before you wish to plan virtual team building events.